Education product
WhatsApp AI Bot for Schools
An AI assistant on WhatsApp that answers parents 24/7, handles admission inquiries, sends attendance and fee alerts, and shares circulars—in English, Hindi, and regional languages.
Parents already live on WhatsApp. This bot runs on the official WhatsApp Business Platform and connects to your school systems: it answers admission questions and books campus visits, tells parents about attendance, homework, timetables, and exam schedules, sends fee reminders with payment links and receipts, broadcasts circulars and event updates, collects leave requests and consent forms, and hands conversations to staff when needed. Answers come only from your approved documents and live school data, and it supports text and voice notes in multiple Indian languages.
01 / Features
Product features
Capabilities your clinical and operational teams typically need—organized by how your organization delivers care.
Admission inquiries
- Answers questions on fees, curriculum, transport, and admission process
- Shares brochures and books campus visits
- Captures leads straight into your admissions system
Parent updates & alerts
- Absence alerts and daily attendance updates
- Homework, timetable, and exam schedule on request
- Report card and result notifications
Fees & payments
- Automated fee reminders with secure payment links
- Payment confirmations and receipts on WhatsApp
- Fee balance and history on request
Circulars, events & forms
- Broadcast circulars, holiday notices, and event updates to selected classes
- Collect leave requests, consent forms, and PTM bookings
- Polls and feedback surveys
Languages & voice
- Replies in English, Hindi, and other Indian languages
- Understands voice notes from parents
Staff handoff & dashboard
- Seamless handoff to the right staff member with conversation history
- Shared inbox for the front office
- Analytics on questions asked, response times, and campaign results
02 / Workflows
Clinical & operational workflows
Parent inquiry → campus visit
A prospective parent asks about admissions, gets instant answers, and books a visit without calling the office.
Fee due → reminder → payment → receipt
Reminder goes out with a payment link, the parent pays, and the receipt arrives on WhatsApp automatically.
Student absent → parent alert → reason logged
Parents get an alert when attendance is marked, reply with a reason, and the record updates.
03 / Ecosystem
Integrations & ecosystem
- Official WhatsApp Business Platform (Cloud API)
- School ERPs and student information systems
- Payment gateways for fee links
- CRM or admissions systems for lead capture
04 / Governance
Security & compliance
- Official WhatsApp Business API—no unofficial or grey-route numbers
- Opt-in management and approved message templates
- Parents can only see data for their own children, verified by registered phone number
- Conversation data stored in your cloud with retention controls
05 / Outcomes
Outcomes for your practice
Far fewer calls to the front office
Faster fee collection through timely reminders
More admission inquiries converted to visits
Parents reached on the app they already use
06 / Fit
Who it's for
Can go live in a few weeks on top of your existing school system.
Pairs with our AI Powered School Management System or Multi-AI-Agent System for Schools.
Discuss your rollout
Share your locations, specialties, and compliance needs—we'll map a sensible implementation plan.
Contact Octobit8