Education product
WhatsApp AI Bot for Colleges
An AI assistant on WhatsApp for applicants and students—admissions counselling, exam and result updates, fee reminders, certificate requests, and placement alerts, 24/7.
Built on the official WhatsApp Business Platform for colleges and universities: it counsels applicants on programs, eligibility, cut-offs, fees, and scholarships, collects documents and books counselling calls, keeps students updated on timetables, exams, hall tickets, and results, sends fee reminders with payment links, takes requests for bonafide certificates and transcripts, announces placement drives, and hands off to staff when needed. Answers come only from your approved documents and live ERP data, in English, Hindi, and regional languages.
01 / Features
Product features
Capabilities your clinical and operational teams typically need—organized by how your organization delivers care.
Admissions counselling
- Answers questions on programs, eligibility, cut-offs, fees, and scholarships
- Collects documents and application details
- Books counselling calls and campus visits
- Follows up with applicants who drop off mid-application
Academic & exam updates
- Timetables, exam schedules, and hall tickets on request
- Result notifications and revaluation information
- Attendance shortage warnings
Fees & scholarships
- Fee reminders with secure payment links and receipts
- Scholarship deadlines and status updates
Student services
- Requests for bonafide certificates, transcripts, and ID cards
- Hostel and transport queries
- Grievance logging with tracking
Placements & events
- Placement drive announcements to eligible students
- Registration and interview schedule updates
- Event, seminar, and alumni broadcasts
Staff handoff & analytics
- Handoff to admissions, exams, or accounts with full conversation history
- Shared inbox for departments
- Analytics on inquiry volumes, conversions, and response times
02 / Workflows
Clinical & operational workflows
Applicant inquiry → counselling → application
An applicant asks about a program, gets eligibility and fee details, books a counselling call, and submits documents on WhatsApp.
Results published → student notified
Students receive result alerts and can ask about revaluation without visiting the exam cell.
Certificate request → approval → ready
Students request certificates on WhatsApp, the office approves, and the bot notifies them when it is ready to collect.
03 / Ecosystem
Integrations & ecosystem
- Official WhatsApp Business Platform (Cloud API)
- College ERPs and student information systems
- Payment gateways
- CRM and admissions platforms
04 / Governance
Security & compliance
- Official WhatsApp Business API with opt-in management
- Approved message templates for notifications
- Students see only their own records, verified by registered phone number
- Conversation data stored in your cloud with retention controls
05 / Outcomes
Outcomes for your practice
More applicants converted during admission season
Fewer queues at the exam cell and admin offices
Students reached instantly on the app they check most
Consistent, accurate answers around the clock
06 / Fit
Who it's for
Can go live in a few weeks on top of your existing college ERP.
Pairs with our AI Powered College Management System or Multi-AI-Agent System for Colleges.
Discuss your rollout
Share your locations, specialties, and compliance needs—we'll map a sensible implementation plan.
Contact Octobit8