Education product
School ERP System
Unified campus software for schools and school groups—admissions, academics, attendance, fees, operations, and parent engagement on one secure platform.
Designed for K–12 schools, chains, and boards that need a single system of record: student and guardian profiles, admissions and re-enrollment, class sections and roll lists, timetable and room scheduling, daily attendance and leave workflows, assessments and gradebooks, report cards and transcripts, fee plans with online payments and receipts, transport and route management, library circulation, hostel or day-boarding where applicable, staff directory and substitutions, inventory for devices and labs, and leadership dashboards for enrollment, collection efficiency, and academic performance—integrating to LMS and communication tools while keeping role-based access and audit trails appropriate for minors’ data.
01 / Features
Product features
Capabilities your clinical and operational teams typically need—organized by how your organization delivers care.
Admissions, enrollment & re-registration
- Online inquiry and application forms with document uploads and merit lists
- Seat caps, waitlists, and sibling priority rules where policy allows
- Annual re-enrollment with fee plan acceptance and contract acknowledgements
Student information & academics
- Master student profiles with guardians, medical notes, and consent flags
- Class sections, subject allocations, and teacher assignments
- Lesson plans and homework logs where schools require structured capture
Attendance, discipline & wellbeing
- Period-wise or daily attendance with excused/unexcused workflows
- Discipline incident logs with visibility rules for counselors
- Counseling and health office notes with restricted access
Assessments, grading & transcripts
- Exam scheduling, seating plans, and invigilator assignments
- Grade entry with moderation, remark requests, and approval chains
- Report cards and cumulative transcripts with GPA or board-specific templates
Fees, billing & financial aid
- Fee heads, installments, late fees, and sibling or staff discounts
- Online payments, POS counters, and automated reminders
- Scholarship and waiver tracking with audit for approvals
Timetable, calendar & resources
- Conflict-aware timetables for teachers, rooms, and labs
- Institution calendar with holidays, exams, and events pushed to portals
Operations: library, transport, inventory
- Library catalog, issue/return, and overdue notices
- Bus routes, stops, GPS or roster integrations where deployed
- Asset and textbook inventory with assignment to students
Communication & portals
- Parent and student portals for grades, fees, circulars, and homework
- SMS/email/push templates for attendance and fee alerts
Reporting & governance
- Leadership dashboards: enrollment trends, collection aging, and academic bands
- Regulatory and board report packs with export schedules
02 / Workflows
Clinical & operational workflows
New academic year rollover
Promote students, roll timetables, open fee books, and publish calendars with minimal manual rework.
Fee reminder → payment → receipt
Automate notices, reconcile gateway settlements, and sync to accounting.
Exam cycle → results → report cards
Lock marks after moderation, generate reports, and release to portals on schedule.
03 / Ecosystem
Integrations & ecosystem
- Learning management systems and content platforms via LTI or APIs
- Payment gateways and accounting/ERP for consolidated finance
- Biometric or RFID attendance devices where used
- SSO and directory services for staff and older students
04 / Governance
Security & compliance
- Role-based access for admins, teachers, parents, and students with least privilege
- Audit logs for grade changes, fee adjustments, and profile access
- Configurable policies for student data retention and guardian consent
- Regional privacy alignment (e.g., FERPA/COPPA-style controls where applicable)
05 / Outcomes
Outcomes for your practice
Fewer spreadsheets and duplicate student records across departments
Faster fee collection with clearer parent communication
More consistent academic documentation for audits and transfers
Better visibility for principals and trustees across campuses
06 / Fit
Who it's for
Rollouts can be phased: core SIS and fees first, then transport, library, and analytics.
Augment with Octobit8 AI Digital Marketing and AI Agent Development for enrollment campaigns, chat-based FAQs, and alumni engagement.
Discuss your rollout
Share your locations, specialties, and compliance needs—we'll map a sensible implementation plan.
Contact Octobit8